Texas real estate transactions involve more people than many consumers realize. A buyer or seller may work with a broker, a sales agent, an assistant, a transaction coordinator, a lender, a title company, inspectors, contractors, and other professionals before closing.
Most of that support is helpful. The question is whether consumers always understand who is helping, what that person is allowed to do, and when a licensed agent or broker needs to step in directly.
That is why Ty Williams, Chair of the Texas Real Estate Commission's Broker Responsibility Advisory Committee, is asking for feedback on a discussion draft titled Texas Real Estate Transaction Disclosure: Assistant / Transaction Coordinator Disclosure and Consumer Acknowledgment.
This is not a final form. It is not a promulgated TREC form. It is not an adopted rule, not a final proposal, and not legal advice. It is a discussion draft meant to start a practical conversation about transparency, supervision, and consumer clarity in Texas real estate.
View the Draft Disclosure Form Share Feedback on TC Disclosure
Why this conversation matters
Transaction coordinators and assistants can play an important role in keeping a real estate file organized. They may help with scheduling, document collection, reminders, signatures, deadline tracking, and closing coordination. Those tasks can make a transaction smoother for everyone involved.
But the title alone does not tell the consumer what someone may legally do. A transaction coordinator may be licensed or unlicensed. An assistant may be licensed or unlicensed. A licensed person may still be limited by sponsorship, broker authorization, brokerage policy, and the specific facts of the transaction.
Consumers should not have to guess. They should know who is receiving transaction information, whether that person is licensed, whether they are sponsored by the same broker, and what questions should be handled by the responsible license holder or broker.
What the discussion draft tries to clarify
The draft disclosure is designed to identify an assistant or transaction coordinator who may help with a transaction, explain whether that person is licensed or unlicensed, disclose whether they work under the same broker, and describe the general limits of the role.
It also draws a clearer line between administrative support and brokerage activity. Administrative support may include scheduling, collecting documents, uploading paperwork, tracking signatures, and providing status updates. Unlicensed activity should not include negotiating, giving advice about contract terms, interpreting the legal effect of documents, showing property, unlocking property, hosting an open house, or holding out as someone authorized to represent a consumer as a license holder.
The goal is not to create confusion or slow down a transaction. The goal is the opposite: give consumers clearer information at the beginning so expectations are easier to manage during the transaction.
Feedback is the point
This draft needs practical input. Brokers may see supervision concerns. Transaction coordinators may see workflow issues. Assistants may see language that needs to be more realistic. Attorneys may see wording that needs tightening. Consumers may notice places where the form either helps or still feels unclear.
If this topic affects your work or your transaction experience, your opinion matters. The best feedback is specific. What part of the draft works? What part would create confusion? What should be added? What should be removed? What language would make this clearer for the public?
Send Feedback on TC Disclosure
Upcoming BRAC meeting context
This conversation is timely because the Texas Real Estate Commission's Broker Responsibility Advisory Committee is scheduled to meet on October 7, 2026. As Chair of BRAC, Ty Williams is inviting feedback from brokers, agents, transaction coordinators, assistants, attorneys, and Texas consumers before the conversation moves further.
The public meeting notice includes meeting details and instructions for people who want to provide public comment. Anyone interested in speaking during the meeting should follow the instructions posted by TREC for that meeting.
What this is not
This blog post does not announce a new TREC rule. It does not say the draft form has been adopted. It does not say brokers are required to use this draft. It does not replace the Information About Brokerage Services form, a representation agreement, a listing agreement, a buyer representation agreement, a contract addendum, or broker and attorney review.
It is simply an invitation to review a discussion draft and help decide whether clearer disclosure around assistants and transaction coordinators would better serve Texans.
"If we want consumers to trust the process, we need to be willing to talk openly about who is involved, what role they play, and where responsibility sits. This draft is not the finish line. It is a starting point for feedback."
Ty Williams, Chair of TREC's Broker Responsibility Advisory Committee
Review the draft and send your feedback
Please review the discussion draft and share your opinion. The goal is to gather practical comments from the people who work inside Texas transactions every day and from the consumers those transactions are meant to serve.
View the Draft Disclosure Form Share Your Feedback
Discussion draft only. Not promulgated by TREC. Not a final proposal. Broker and attorney review recommended before any use. This article is for general real estate education and public discussion only, not legal advice.
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